Privacy notice
Updated November 5, 2026 · Operator: HotelFlow · Lebanon. Legal seller disclosures pending final legal/merchant review.
This public website
This website presents HotelFlow and a fictional browser-only demonstration. It does not connect to Gmail, Gemini, hotel records, private dashboards or a payment provider. We add no analytics, advertising trackers or cookies. The hosting provider may process ordinary technical request/security logs, including IP address and browser details, under its own policies.
Information you choose to provide
The prelaunch request form stays in your browser. Reviewing it does not submit or register anything. Choosing Open email request prepares a message in your email app, which you must review and send yourself. If you email us, we receive your email address and the contents you send to respond to your inquiry. Use business contact details only. Do not send guest messages, credentials or payment-card details.
Future hotel service
Future use of hotel email and AI requires a separate agreement, documented purposes, owner authorization and applicable Google consent. It may involve Google Workspace/Gmail and Gemini and international processing. Commercial OAuth, data-processing, retention and security requirements remain launch gates. This notice does not authorize access to anyone’s mailbox.
Use, disclosure and retention
We use correspondence to answer requests, evaluate an agreed pilot and meet legal obligations. We do not sell personal information. Email and hosting providers process information necessary to provide their services; disclosure may also be required by law. Unconverted business inquiries are intended to be deleted within 90 days of closure unless needed for an ongoing request or legal obligation. Contract and billing retention will be specified before service begins.
Your choices
Contact us to request access, correction or deletion of information you provided, or ask about processing locations and providers. Identity checks may be needed; legal retention duties may limit deletion. The service is intended for business users, not children. Material changes will be dated here and communicated where required.
Contact: flow.hottel@gmail.com
These prelaunch policies describe the intended service and remain subject to legal and merchant review. No paid service is currently offered through this website. Mandatory legal rights prevail.
Prelaunch customer accounts
The optional customer portal uses Sign in with ChatGPT, independently of Gmail authorization. It stores your verified account identifier, contact email, property access request, approved hotel membership and security audit records in private platform storage. No payment-card details are collected, and signing in does not activate a subscription. Contact flow.hottel@gmail.com for access or deletion requests.
Cryptocurrency payment preparation
The billing simulation stores fictional invoices and reconciliation audit records. If live Ethereum payments are later approved, wallet addresses, transaction hashes and amounts are publicly visible on the blockchain. Guest information and private keys must never be placed on-chain. HotelFlow does not request wallet recovery phrases or signing access. Live crypto acceptance is currently OFF.
Controlled Gmail authorization
The separate staging connection requests Google identity/email and read-only Gmail authorization for explicitly allowlisted test accounts. Connecting does not enable importing, sending, AI processing or reservations. OAuth client secrets, refresh tokens and temporary consent state are encrypted in private platform storage using a separate hosted encryption secret. They are not returned through the portal. Disconnect disables local access before requesting Google revocation; if Google cannot confirm revocation, an encrypted recovery hold is kept and reconnection stays blocked pending reconciliation. No real guest Gmail data is authorized for Gemini by this staging connection. Commercial verification, processor terms, retention/deletion implementation and legal review remain launch requirements.